Human Resources Assistant

Exaira Global (M) Sdn. Bhd.
Seremban, Malaysia
Posted on 25-Jan-2023

Job Highlights

  • Remarkable career development plans
  • Opportunities for advanced learning
  • Enjoy a fair work-life balance

Job Description

This position is mainly responsible for supporting the Company’s human resources affairs by executing the administration aspects which includes team recruitment, payroll, employee relations, performance management on a professional level, and working closely with the Management/Business Owner to achieve the Company’s people and growth strategy. As the first point of contact for all employment-related matters, the person must have the ability to build a good rapport and collaborative working relationships with internal and external parties.

Job Responsibilities

  • Perform a complete cycle of the recruitment process including preparation of job description, job posting, talent sourcing, screening, interviewing, and conducting background checks on potential candidates to meet the Company’s recruitment suitability 
  • Prepare and maintain hiring documentation, which includes employment contracts, employee personal information, onboarding process, training for newcomers, memos, acceptance of resignation or termination, and any other correspondence
  • Perform the payroll functions including payroll calculation, attendance, allowances, overtime payment, claims, employee database, and documentation are all up to date in compliance with all statutory requirements
  • Provide advisory in terms of managing discipline, performance issues, handling the termination process, and facilitating employee-manager discussions to ensure a good relationship with the employee and understand their needs and grievances
  • Keep up with the latest statutory requirements, employment laws, and regulations and ensure the Company’s policy is in line with the latest changes
  • Prepare reports and presentations on HR-related performance metrics to identify training requirement needs and coordinate the training as per required by the department 
  • Coordinate the office administration such as operation activities, work schedules, dealing with external parties, business travel arrangements, also responding to routines and non-routines correspondences

Job Requirements

  • Candidate must possess at least a Bachelor’s Degree in Human Resources
  • Highly proficient in spoken and written English & Bahasa Malaysia
  • Meticulous & possess some analytical skills, attentive to details & result-driven
  • Must have strong communication and presentation skills as well as strong decision-making capabilities
  • Able to be flexible and work independently in a fast-paced environment
  • Must have strong customer service skills, be a great team player, and attention to details
  • Must be responsible, resourceful, result-oriented, trustworthy, outgoing pleasant personality, mature, good interpersonal communication skills, and multitasking capability
  • Possess a positive working attitude with the passion to learn

Career Level: Executive
Qualification: Minimum Bachelor’s degree
Years of Experience: 1 year
Job Type: Full-Time
Job Specializations: Admin/Human Resources