Job Description

This position is mainly responsible for handling the Company’s administrative and clerical duties, which includes the systematic filing, handling the administration aspects of human resources affairs such as team recruitment, employee relations, managing the finance affairs such as file management for invoices and bills.

This personnel will be working closely with the Management / Business Owner to achieve the Company’s people and growth strategy. As the a admin personnel, the major role is to assist the higher level managers by shouldering responsibilities they are delegated with, and the person also must have the ability to work independently, have a good decision making capabilities, and being able to work collaboratively with internal and external parties.

Job Highlights

• Remarkable career development plans
• Opportunities for advanced learning
• Enjoy a fair work-life balance

(For Part-Time) – The position is suitable for students or part-time job seekers that have relevant working skills, which may be up to 5 hours a day or up to 32 hours per week, depending on his/her availability and this is to be discussed during the interview. The tasks are mostly using computer and software systems, however he/she is expected to be physically available at the Company premise to carry out the given tasks. 

Job Responsibilities

• Coordinate the administrative duties as per Company’s business operation which includes supporting clerical tasks for Human Resources and Finance departments such as data entry, files and documents, emails and correspondences, work and meeting scheduling 
• Handle the office administration such as work schedules, dealing with external parties, business travel arrangements, also responding to routines and non-routines correspondences 
• Provide technical support to the Company’s marketing and sales department, which includes media preparation, act as a customer service representative, documentation and related tasks, preparing shipment of packages as per clients’ request to ensure a smooth and efficient delivery
• Organize and maintain operational data entry into the system, maintaining files and documents, and compilation of work reports
• Keep up with the latest statutory requirements, employment laws, and regulations and ensure the Company’s policy is in line with the latest changes
• Collaborate with team members of other departments in pursuit of the Company’s goals and objectives

Job Requirements

• Open to anyone with at least Diploma/Bachelor of the following areas of studies: Business Administration, Business Studies, Human Resources, Entrepreneurship, Business eCommerce, 
• Logistics & Transportation or related field
• Highly proficient in spoken and written English and Bahasa Malaysia
• At least 2 years of working experience in relevant industry and has the willingness to learn and adapt quickly
• Must have strong communication and presentation skills as well as strong decision-making capabilities
• Prior working experience in related industry will be an advantage to adapt with the given tasks such as office procedures and basic data entry process
• Required skill(s): Competent in using computer and applications such as Microsoft Office Word and Excel, Google Drive, Google Sheets, Docs and Slides, Forms, Email
• Preferred skill(s): People Skills, Customer Service Skills, Analytical Skills

The applicants with unique personality, with additional characteristics such as the following may be considered for a full-time position, according to their education background, working skills and competencies:

• A meticulous and detailed-oriented person
• A good communicator and a great team collaborator with a positive work attitude
• Willingness to learn, highly energetic and have strong desire to pursuit the Company’s vision
• Conscious of timelines and deadlines, complete tasks on time with minimal supervision
• Able to work independently, having good work ethics, pleasant personality, positive attitude, flexible, self-motivated, trustworthy and resourceful
• Strong desire to learn along with professional drive, energetic and eager to tackle tasks assigned

Career Advancement Opportunity

He/She who possesses the quality of leadership, high self-motivation, showing outstanding problem solving capabilities, in addition to having a working competency experience up to 1 year, he/she can advance his/her career to be an Business Administrator, Assistant Manager, HR Admin Executive or positions in any other Departments deemed suitable to his/her competencies and passion.